Operations teams are the foundation of every business—they keep workflows structured, requests moving, and people aligned across departments. But in too many organizations, these teams still rely on spreadsheets, email threads, and manual coordination. The result? Delays, duplication, and wasted time.
Lark solves this problem with a smarter approach. As one of the famous project management tools, Lark combines messaging, docs, calendars, AI tools, and automation features into an all-in-one platform, giving operations teams a unified system that scales. Most importantly, it empowers you to automate routine processes—without writing a single line of code.
Here are nine common operational tasks you can automate using Lark to save time, improve accuracy, and increase transparency across your organization.
- Employee onboarding sequences
When a new employee is hired, it’s normal for operations teams to coordinate with HR, IT, and managers. Instead, Lark automates the entire onboarding process. Once HR triggers the onboarding workflow, Lark Base sends actions to IT for device provisioning, assigns tasks to team leads, schedules intro calls, and sends welcome materials—all in sequence, tracked in real-time. No need for back-and-forth emails or manual follow-ups.
- Internal request approvals
Requests for internal approvals—such as office supplies, team lunches, or budget approvals—are perfect for automation. With Lark Base and Lark Approval, employees can fill out a regular form, and the request automatically follows a prescheduled approval chain. Approvers are notified, and once approved, the workflow notifies the requester, logs the decision, or kicks off a follow-on task, reducing bottlenecks and ensuring accountability.
- Leave and time-off management
Manually processing leave requests could lead to miscommunication and scheduling conflicts. By creating a automated workflow in Lark Base, employees can submit time-off requests with ease, saving the time of a face-to-face conversation. Requests go straight to their manager, who can approve or deny them with a single click. If approved, Lark Base takes care of the rest to ensure visibility and documents the request (team shared calendars are automatically updated, and HR is notified to make payroll adjustments). All requests can be visible across teams, and there is no more manual back-and-forth chat or missed messages during a busy time!
- Reimbursement claims
When requesting reimbursement for expenses, the process is frequently complicated by lost receipts and unclear timeframes for approval. In the case of Lark, employees can simply submit expense claims through a central form, allowing them to add receipts and categorize their expenses. The claim will then flow through an approvals process, first to their manager, second to finance, and lastly be recorded on a master sheet, or as part of an expense tracker. Larkwill also send employees updates about the reimbursement claim status, providing them with a quicker, more transparent, and easier audit experience overall.
- Streamlining meeting room reservations
For teams managing shared resources such as meeting rooms or company equipment, Lark simplifies the booking process. Using Lark Calendar, employees can view the availability of meeting rooms and other shared resources in real time, ensuring no double-bookings or conflicts. The system automatically checks availability, confirms reservations, and updates team calendars, making it easy to coordinate resources and avoid scheduling issues.
- Performance review reminders
Rolling out company-wide performance reviews every quarter takes a coordinated effort across HR and operations. With Lark, you can build a recurring automated workflow that sends reminders to employees to fill out self-evaluations, notifies managers when reviews are due, and routes completed forms to HR for record-keeping. Lark’s automation ensures every person follows the timeline without manual check-ins, while shared dashboards track the overall progress. This approach keeps the process consistent, timely, and easy to scale.
- Vendor onboarding and document collection
Vendor onboarding often involves multiple teams—legal, finance, procurement—and requires collecting contracts, tax forms, and compliance documents. Lark Base simplifies this with structured onboarding workflows. The workflow begins with a request form that triggers a series of automated steps: sending templates to the vendor, notifying legal to review submissions, and logging completed paperwork in a secure folder. Every step is tracked and visible to stakeholders, ensuring nothing gets delayed or overlooked
- Policy acknowledgment campaigns
Rolling out new company policies—like updates to remote work guidelines or IT security protocols—can be overwhelming without a central system. In Lark, operations teams can share the policy document via Lark Docs and attach an acknowledgment form. As employees submit their responses, Lark logs completions automatically and sends gentle reminders to anyone who hasn’t responded. This ensures complete participation without the need for tedious email tracking, and it creates an exportable compliance record for audits or HR reports.
- Event or training registration
Whether you’re planning an all-hands meeting, a product training, or a wellness event, registration management can be a hassle. Lark Base offers a clean solution by combining forms, calendars, and automation. Employees can register via Lark Forms, receive a confirmation message, and get calendar invites—all generated automatically. As the event date approaches, Lark Calendar sends out reminders and even prompts for post-event feedback. It’s a professional, end-to-end system that makes your internal events easier to manage and more impactful.
The operational advantage of Lark
Lark Base automation engine is purpose-built for everyday business operations. You don’t need IT support or a complex guide to the software—just drag, drop, and deploy. By automating tasks across HR, finance, admin, and facilities, Lark Base gives operations teams tools to scale without adding headcount. Real-time notifications, full visibility, and cross-functional collaboration make it easier to align your internal processes and execute with speed.
Final thoughts
Every operations team dreams of fewer emails, faster approvals, and less manual chasing. Lark makes that possible. From intelligent project management tools and no-code automated workflows to scalable business process management software in Lark Base, Lark empowers teams to run their internal operations with clarity, control, and consistency.
Start by automating one workflow—then scale up. With Lark, your operations don’t just run smoother—they run smarter.
